We’re Project Gambia, a charity who support the early education of young children in The Gambia because we know how crucial that can be for their future. Our registered charity number is 1166472 in England and Wales.
Because we work with young children, quite naturally we are alert regarding safety at all times and that extends to keeping your personal information safe too. We very much value all of our supporters and donors and we are committed to ensuring the privacy of your data.
What information do we collect?
‘Personal information’ or ‘Personal data’ is any information that can be used to identify you. So, for example if you donate money, request information from us or come along to one of our fund raising events, we may collect and process the personal information that you’ve provided.
This personal information may include your name, email address, postal address, telephone or mobile number, UK Tax payer information (for Gift Aid), and occasionally records of your responses to information we’ve sent you.
Keeping your information up to date
To make sure we always have the most up-to-date information about how to contact you, we may also, from time to time update your records to reflect any changes to your personal information.
This information will only come directly from you.
Please remember to let us know any significant changes that you consider are relevant for us to be aware of.
How do we use your personal information?
There are broadly three ways that we may use your personal information, all to help us provide the most relevant service for you:
1. To provide you with information, such as fundraising details or information about us.
For example, if you want to become a regular donor we’ll send you all the details that you need to do this, or if you want to read our current newsletter to find out about the progress we’ve been making. We will only send information details to you where you have consented for us to do so.
2. To process personal information to help us with our work and activities
Naturally, we keep records of all of our donors to help us identify our generous friends. In some cases, this is also relevant for us to be able to claim Gift Aid in the UK. We want to make sure that your donations are safe and that any information related to this is secure and accurate.
We may process your information to help us with our activities and to provide you with the most relevant information. For example, if you’ve supported a specific fund raiser we might send you an update to let you know how we’ve used the funds, where you have consented for us to do so.
3. To match information collected from you through different means or at different times.
That could include using information collected online and offline, along with information obtained from other sources (for example if you complete a questionnaire at a fund raising event) to ensure that the information we hold about you is up to date and accurate.
If you do not want us to use your data for direct marketing purposes (which in our case means our newsletters) please contact us on firstname.lastname@example.org
Please see "How we will contact you" section below.
How long will we keep your personal information?
We always have your best interests at heart and your personal information will not be retained by us for longer than necessary in relation to the purposes for which it was originally collected, or for which it was further processed, subject to certain legal obligations mentioned below. We review our data retention periods for personal information on a regular basis.
We are legally required to hold some personal information to fulfil statutory obligations, for example the collection of Gift Aid in the UK.
We hold personal information relating to:
donations you’ve made to us
for 7 years since the date of your last donation
if you indicate that you’d like to leave us a legacy gift we will retain personal data until 7 years after the legacy is received
entering raffles and competitions
for 5 years
subscribing to our newsletter
you can unsubscribe at any time by emailing us email@example.com
We will also hold information about your details so that we can respect your preferences for being contacted by us. The law allows you to withdraw your consent to any particular usage of your data at any time without needing to specify a reason. You can withdraw your consent by emailing us firstname.lastname@example.org and letting us know what you would like us to do.
How will we contact you?
We know that the majority of our supporter’s love hearing from us regarding what’s happening in our Preschools and our fund-raising endeavours. We also understand that for some people, this is not their preference.
We will never contact you to send you information about how you can support us by email or text unless you have given us your prior permission.
If you ask us not to contact you, we won’t. It’s as simple as that. This might relate to all communications with you from us, or certain aspects such as if you choose not to receive our newsletters for example. You can contact us to change your contact preferences by emailing us at email@example.com
How will we handle your information and other organisations?
We will not rent or sell your personal information to other organisations for use by them in any way, including in their own direct marketing activities.
Sharing your information with third parties- keeping your information safe:
We may disclose your personal information to third parties if we are legally obliged to; or to protect our donors or others. This includes exchanging information with other companies and organisations for the purposes of fraud detection and protection.
How you can best protect yourself and your personal information?
To protect yourself when sending us sensitive information, please ensure that you use devices running supported operating systems that are regularly patched and incorporate some form of malware protection. Only connect your devices to networks that you trust.
Following links to third party websites:
In cases when we use external websites provided by other organisations such as Twitter or Facebook, then we would ask you to consult their privacy policies.
If you wish to exercise any of your rights, as listed below please contact us at firstname.lastname@example.org
a. Access to your personal information;
b. Objection to processing of your personal information;
c. Restriction of processing of your personal information;
d. Your personal data portability;
e. Rectification of your personal information; and
f. Erasure of your personal information.
If you make a request relating to any of the rights listed above, we will consider each request in accordance with all applicable data protection laws and regulations. No administration fee will be charged for considering and/or complying with such a request.
Upon successful verification of your identity you are entitled to obtain the following information about your own personal information:
a. The purposes of the collection, processing, use and storage of your personal data.
The source(s) of the personal information, if it was not obtained from you.
b. The categories of personal data stored about you.
c. The recipients or categories of recipients to whom your personal data has been or may be transmitted, along with the location of those recipients.
d. The envisaged period of storage for your personal data or the rationale for determining the storage period.
You can make the above request by emailing email@example.com or by writing to:
Stratton St Margaret
We want to make sure that at all times your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.